Features

Purchase Order Management

Brahmin Solutions purchase order management software makes it easy to restock and reorder inventory while providing seamless integration with your accounting software.

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Purchase Order Workflow

Saved – Draft order
‍Confirmed – Stock is incoming & the order is ready to be billed
‍Inprocess – Stock is in the process of being received or partially received
‍Fulfilled – Stock is completely received. Purchase is billed/unbilled

Partial Purchase Order Fulfillment

If your vendor only sends part of a purchase order, receive what was delivered and the purchase order will be open until the rest of the stock is received.

Reordering

Set Min and Max reorder points. Get notified when the stock falls below a minimum quantity and use the reorder report to pull up all low inventory stock. Vendor and lead times are auto populated, just select the products to reorder and purchase orders will be created.

Combining Purchases

If you have a backorder purchase order and a reorder purchase order from the same vendor, combine them into one. It saves time and effort in managing multiple orders.

Vendor Invoices

Create vendor invoices from purchases easily with one click. Invoices will be sent to your accounting platform in real-time creating a seamless integration.

Create partial invoices for a purchase order, if you receive partial vendor shipments.

Calculating True COGS

Calculate the true cost of goods landed by including extra costs to your purchases, such as transport fees, customs, duties and more.

Email Purchase Orders

Easily email purchase orders to your vendors directly from Brahmin Solutions.

Purchase Orders FAQ

Can I purchase from a foreign vendor?

Yes, you can have vendors with a different currency than your base currency. You will need to enable multiple currencies, add a price list for this currency, and then assign this price list to your vendor.

Can I return a purchase order?

Yes. You can create a purchase return by selecting the type of purchase as a return. To complete the return, complete the shipment process of stock to your vendor.

Is it easy to track the status of purchase orders?

Yes. In the purchase order management screen you will be able to see a quick visual guide that shows the receiving and billing progress of purchases.

Can I have more than one vendor for a product?

Yes. Although you can only have one default vendor ,you can associate a product with multiple vendors.

Can I receive purchase orders to a different address?

You can add multiple warehouses. To receive a product to a new delivery place, add another warehouse and create a purchase order for the desired delivery warehouse.